#1 Competency Mapping

 Competency Mapping is the process of identifying the key competencies (skills, knowledge, behavior, and attitudes) required to perform a job effectively. It helps align individual performance with organizational goals.

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🔍 Definition:

Competency Mapping is the process of identifying the specific competencies that are essential for success in a given job or role, and evaluating whether individuals possess those competencies.

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✅ Purpose:

• Match people to the right roles

• Identify training needs

• Improve recruitment and selection

• Plan career development

• Support performance appraisal systems

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🧩 Types of Competencies:

Type	Description
Core Competencies	Required across the organization (e.g., teamwork, communication)
Functional Competencies	Specific to a department/role (e.g., coding for IT)
Behavioral Competencies	Attitude, ethics, interpersonal skills
Leadership Competencies	Vision, decision-making, strategic thinking

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⚙️ Steps to Achieve Competency Mapping:

1. Identify Roles and Responsibilities

   • List job titles and key tasks

2. Define Required Competencies

   • Use tools like job analysis, interviews, expert input

3. Create a Competency Framework

   • Document required competencies and performance levels

4. Assess Current Competencies

   • Use self-assessment, 360-degree feedback, testing, observations

5. Gap Analysis

   • Identify the difference between required and existing competencies

6. Training and Development

   • Design learning programs to bridge gaps

7. Integrate with HR Systems

   • Use for recruitment, appraisal, promotion, and succession planning

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🛠️ Tools/Methods Used:

• Job Analysis

• Behavioral Event Interviews (BEI)

• Assessment Centers

• Psychometric Tests

• 360-degree Feedback

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📊 Example (Software Developer):

Competency	Required Level	Existing Level	Gap
Coding Proficiency	High	Medium	Yes
Communication Skills	Medium	High	No
Problem Solving	High	High	No
Team Collaboration	Medium	Low	Yes

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Competency Mapping Matrix or Google Sheet format:

Here’s a Competency Mapping Matrix Template you can directly use or copy into a Google Sheet. It is structured for easy assessment, analysis, and training planning.

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📊 Competency Mapping Matrix Template

S.No	Employee Name	Role	Competency Category	Specific Competency	Required Level (1–5)	Current Level (1–5)	Gap (Y/N)	Training Needed	Remarks
1	John Doe	Software Engineer	Technical	Programming (Python)	5	3	Y	Yes	Intermediate level
2	John Doe	Software Engineer	Behavioral	Communication	4	4	N	No	Meets expectations
3	Jane Smith	Project Manager	Leadership	Strategic Thinking	5	4	Y	Yes	Coaching needed
4	Jane Smith	Project Manager	Functional	Project Planning	5	5	N	No	Excellent
...	...	...	...	...	...	...	...	...	...

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✅ Column Guide:

• Competency Category: Technical / Functional / Behavioral / Leadership

• Required Level: Based on role expectation (scale of 1 to 5)

• Current Level: Assessed through feedback, tests, or self-evaluation

• Gap: Auto-calculate if Required Level > Current Level

• Training Needed: "Yes" if there's a gap

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📎 Google Sheets Tip:

To auto-calculate the "Gap" column, use this formula in H2:

=IF(F2>G2,"Y","N")

For conditional formatting:

• Highlight rows in red where gap = "Y"

• Highlight rows in green where gap = "N"

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